Human Resources Administrative Assistant

Job Description

Allen Insurance Group is excited to develop this new role within our growing organization.

General Summary

Responsible for co-ordinating various Human Resources Management functions within the company.  Responsible for administrative duties to the Executive Team including organization, planning and coordination of activities within Allen Insurance Group.

Duties & Responsibilities

• Co-ordinate job postings, preparing hiring packages, maintaining staffing schedules.
• Initial onboarding of new team members.
• Assist in the co-ordination and preparation of Performance Management programs.
• Ensure all job descriptions are up to date and new ones created when necessary.
• Ensure compliance with our Human Resources Handbook.
• With management assistance, write up and review frequently the company policies and workflows.
• Prepare agendas, meeting minutes, meeting notes and internal support materials for all Management, Sales and Focus Group Meetings.
• Plan, maintain, monitor and execute social media on behalf of Allen Insurance Group.
• Prepare correspondence, reports, draft letters and documents, and collect and analyze information.
• Provide historical reference by developing and utilizing file retrieval systems.
• Make travel, meeting and other arrangements as required, book courses and maintain RIBO records.
• Co-ordinate and schedule meetings, seminars and educational events.
• Co-ordinate special office events as required.
• Special projects, as required.

For this role you must have

• A positive attitude.
• Ability to solve problems with minimal supervision.
• Highly organized.
• Ability to work in a fast paced, time sensitive, highly confidential environment.

Benefits

• We offer a medical and dental plan, growth and educational opportunities as well as a pension plan.
• We are a well-established insurance brokerage with seven locations throughout Eastern Ontario including Belleville, Trenton, Brighton, Cobourg, Campbellford, Havelock and Warkworth.
• Read more about our company.

Apply Now

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