Allen Insurance Contact
Allen Insurance

Human Resources Administrative Assistant

Allen Insurance

Job Description

Allen Insurance Group is excited to develop this new role within our growing organization.

General Summary

Responsible for co-ordinating various Human Resources Management functions within the company.  Responsible for administrative duties to the Executive Team including organization, planning and coordination of activities within Allen Insurance Group.

Duties & Responsibilities

  • Co-ordinate job postings, preparing hiring packages, maintaining staffing schedules.
  • Initial onboarding of new team members.
  • Assist in the co-ordination and preparation of Performance Management programs.
  • Ensure all job descriptions are up to date and new ones created when necessary.
  • Ensure compliance with our Human Resources Handbook.
  • With management assistance, write up and review frequently the company policies and workflows.
  • Prepare agendas, meeting minutes, meeting notes and internal support materials for all Management, Sales and Focus Group Meetings.
  • Plan, maintain, monitor and execute social media on behalf of Allen Insurance Group.
  • Prepare correspondence, reports, draft letters and documents, and collect and analyze information.
  • Provide historical reference by developing and utilizing file retrieval systems.
  • Make travel, meeting and other arrangements as required, book courses and maintain RIBO records.
  • Co-ordinate and schedule meetings, seminars and educational events.
  • Co-ordinate special office events as required.
  • Special projects, as required.

For this role you must have

  • A positive attitude.
  • Ability to solve problems with minimal supervision.
  • Highly organized.
  • Ability to work in a fast paced, time sensitive, highly confidential environment.


  • We offer a medical and dental plan, growth and educational opportunities as well as a pension plan.
  • We are a well-established insurance brokerage with seven locations throughout Eastern Ontario including Belleville, Trenton, Brighton, Cobourg, Campbellford, Havelock and Warkworth.
  • Read more about our company.

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